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Meeting Room Booking System
Find and book meeting spaces faster and easier
Yeastar Workplace helps improve operational efficiency, provide a frictionless experience, and optimize space utilization.

Smoother scheduling. Happier employees. higher productivity.

 

Designed for the modern office and the future of work, Yeastar Workplace is a one-stop workplace scheduling solution for businesses to make better use of meeting rooms and other workspace resources. A better meeting culture starts with scheduling. As the first and integral part, the meeting room reservation system consists of a cloud-based platform, room monitors and smart sensors to help simplify space allocation and avoid face-to-face collaboration and unnecessary scheduling conflicts.

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Click to book through a user-friendly platform

 

Switch from outdated manual bookings to an intuitive online interface.

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  • No need to walk from room to room and get a bird's-eye view of all bookings, now and in the future.

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  • Filter by location, seating capacity, and amenities to find an available room that best fits your schedule and needs.

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  • Just click on a time slot to make a reservation. Add attendees to your meeting and they will be notified by email.

Tap to book on the spot for greater visibility

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  • Status at a glance

Looking for a place to meet? With room displays mounted outside the meeting space, you can instantly notify real-time room availability with distinguishable 3-color LED indicators, even from a distance.

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  • For walking reservations

If it's an impromptu team gathering, just tap to start the meeting. People outside can clearly see on the display when the current meeting is over and when the room is available, avoiding overlapping bookings and meeting interruptions.

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  • Check in to prevent no-shows

Let your employees check in with a simple touch. This way, they can secure the room within a preset time frame, otherwise it will be released and available for booking again. If the meeting ends earlier than expected, you can also click End Meeting to make the room available to others.

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Book a room from the calendar system and Microsoft Teams

Yeastar Workplace works with Outlook Calendar, Google Calendar and Microsoft Teams to provide a single entry for meeting events and room bookings. Instead of switching back and forth, you can create events, search for rooms, and book in one place in seconds.

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  • Add Yeastar Workplace as a tab to Microsoft Teams

  • Room details and seating capacity are listed

  • Create a team meeting link when booking a room

  • Meeting schedule and changes are synchronized in two ways

  • Supports single sign-on for secure authentication

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Realize smart room utilization

Yeastar Workplace also features smart sensors that help you maximize meeting space resources with accurate, real-time occupancy and people statistics.

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  • People counting and occupancy detection

  • Automatically release empty rooms

  • Improve employee well-being

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Find opportunities to optimize meeting spaces

Get actionable insights on how to use your meeting space. Make data-driven decisions about the number, capacity, and layout of meeting rooms. Respond quickly to changes in employee numbers and anticipate future needs.

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Track and measure important space usage metrics and trends:

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  • Total number of meetings

  • time to recapture

  • room utilization

  • meeting density

  • meeting type

  • and more

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